Horizon Point Consulting

Category: Beyond Work

Beyond Work is our line of resources for people and community leaders looking for something new and innovative outside, be it a new job, career change, or personal development outside of work.

  • How to conduct an effective one-on-one meeting

    How to conduct an effective one-on-one meeting

    I’ve been experimenting with the Ink and Volt One On One Pad to help me organize my thoughts.  I organize around these 4 four pillars: 

    • Current work
    • Future work (business development and proposals out)
    • Short and long term development priorities for the person I’m meeting with
    • Personal needs/support

    I use our Insightly software to refresh my memory on what everyone has going on with the first two (the software calls these “Projects” and “Opportunities”) before the meeting. I record these things on the Ink and Volt pad.  I also take a look at each person’s task list in Insightly before the meeting.  Doing this always makes me keenly aware of how on top of it everyone on our team is.  They are always juggling multiple priorities to meet multiple current and future client needs by living two of our other values- Passion and Productivity. 

    Usually, the person I’m meeting with that is driving hits all of these pillars without me having to.  If they don’t, I circle back around to things I have on my list once they are finished with theirs.  Sometimes the meetings are more focused on one of these things more than the others, but I always try to hit all of them. Some people gravitate towards needing to talk about one pillar over another and it is my job as a leader to make sure I follow their lead on the needs they have.

    1. One-on-ones should lead to a greater team dynamic. We used to spend way too much time in our whole team quarterly planning meetings talking through current projects. Invariably, one or two team members were focused on the project but the others weren’t.  We were wasting other people’s time talking through every project and every proposal as a team. While it’s valuable for everyone to understand each other’s work load, spending thirty minutes of a half-day team meeting on one project in which only part of your team is involved is a waste of time and effort.  Therefore, we have made sure that when a quarterly meeting is coming up, we have one-on-ones the week before if possible.  Needs that involve the whole team come up during the one-on-ones and then can be discussed at the whole team meeting where collaboration needs to take place.
    1. Finally, one-on-ones should focus on open feedback and communication. If tough issues aren’t coming up from time to time (both personal and professional) in these meetings, then something isn’t being done right.  One-on-ones should be a place where psychological safety is being demonstrated- both ways.  If all conversations in one-on-ones are surface level and tactical, then no one is growing.  

    We also spend one or two one-on-one meetings a year facilitating our Leaders as Career Agents process which dives deeper into development priorities, and at times, we schedule a longer meeting if we need to take a deep dive into a specific project, proposal, or issue. 

    How do you make your one-on-one meetings the best they can be? 

  • The Mental Health “Connection”

    The Mental Health “Connection”

    Recently, I traveled to North Carolina for our annual family vacation. On Sunday, we attended First Baptist Church of Bryson City. The guest Pastor brought the house down on that rainy day with a message on love and acceptance. He described the ways in which we used to value connection with one another through meal time and went on to emphasize how important social connection is for our mental health. If you feel connected and cared for, he argued, then love has the ability to heal. 

    That’s wonderful to hear about in Church, but how does that translate to the mental health of an organization or, more specifically, remote workers?  As a person who has experienced the struggle with mental health, I can testify that just today as I sit here from the comfort of my home writing this Blog I’ve had some anxious thoughts and feelings come up. The people that I love are gone for the day and while the silence is useful for my concentration, it can also be deafening and lonely. You see, I need that connection for inspiration and motivation.

    There are many benefits to hybrid work. Forbes said it best “Hybrid creates flexibility in our lives and workplace, which contributes to employee satisfaction and productivity. Making it easier for them to balance their work and personal lives can result in less stress and burnout. Hybrid work allows people to work in a comfortable and familiar environment, which can promote feelings of safety and well-being.”

    However, what goes up must come down, and there are pitfalls to this setup as well. When I began working from home in September, it was an adjustment. Coming from a traditional 9-5 work schedule, the idea of flexibility challenged my thinking. For a few days, I longed to catch up my with my co-workers and to hear the latest news when I walked through the door. You see, I wasn’t missing the stress or rigidity of the job, I was missing the connection with others. It is good for the body, mind and spirit.

    Thank goodness it didn’t take long for me to shift my perspective and see the way that my Horizon Point Team members valued connection as much as I did. According to Gallup analysis, “it finds that engagement has 3.8x as much influence on employee stress as work location. How people feel about their job has a lot more to do with their relationship with their team and manager than being remote or being on-site.”  

    How can your organization create space for mental health or connection in the workday or week while working remotely? Horizon Point uses various touchpoints throughout our weeks and months. Mary Ila and I meet once a week either in person, by phone or virtually to talk through what she needs me to handle. We also have a Monthly Mingle to brainstorm new ideas, discuss plans for the future and to share a meal. Quarterly Planning is a longer meeting where we, for lack of a better term, plan for the quarter. There are also One-on-Ones during the month when we meet with Mary Ila to have meaningful conversation about what’s happening and what we would like to see happening in our careers.

    What I initially thought could be a challenge has proved to be a learning opportunity. The traditional way of working doesn’t have to be my future, and I can still connect with my co-workers in various ways and environments. There are new tools that I have in my toolkit to connect with others, and when I’m feeling a little lonely, there are certainly other ways to find inspiration and engagement rather than in an office setting. 

    At Horizon Point, we value work-life integration, and it turns out that my stress level is much lower. Even on days like today when I have some anxiety, a nice walk or phone call with a co-worker or friend decreases that feeling. I am much more comfortable than I would be experiencing those feelings in an office setting. Therefore, my overall mental health is much more in balance. 

    Does your organization support your mental health? At Horizon Point, I feel connected and cared for, which translates to love and healing.

    To read more about connection and working remotely, browse through these topics at The Point Blog:

    What’s Relationshipping, and How Do I Do It?

    Building the Bridge Between Survive and Thrive in the Workplace

    4 Ways Leaders Can Keep Remote Work Pros from Becoming Cons

    Benefits of Remote Work for Employees

  • Mom, I’m Bored

    Mom, I’m Bored

    “Mom, I’m bored,”  said one kid from the backseat after we told them NO MORE DEVICES on a road trip to kick off the summer. 

    You see, devices for them create the stimulation that makes them, well, crazy. 

    So after allowing them on the first leg of the trip without any constraints, we put a cease and desist order out on all devices and prayed we wouldn’t all kill each other over the course of the next hundreds of miles. 

    Our trip began with a desire for our kids to see all 50 states before our oldest leaves for college in six years. With this in mind, I had the grand idea to create books where they could write and draw about what they wanted to see, what they did see, and what they liked and didn’t like about each place we visited throughout the years. 

    With devices in hand, these books sat empty.  

    After the electronics were taken away and after a few “I’m bored” whines came from the backseat, the books came out. 

    And what was inside them was nothing short of creativity on full display. 

    Our oldest is into shoes now and he started drawing them. 

    Our middle created fun facts and drawings about each state we visited, and then created drawings where she narrated the story line she had also created about the images.  Apparently, limes can be our friends. 

     

     

     

     

     

     

     

     

     

     

    Our youngest drew what only he knew them to be, but then told us, “This one is a flower, this one is a roller coaster. Mommy, can you draw me an alligator?” 

    And so I got in on the creative process and drew just that.

    As we’ve focused on creating space all year at Horizon Point, the point that space is absolutely needed to innovate and create has been a key theme.  

    But first, before we can have the space to create and innovate, we probably need to create some space to be bored. 

    In fact, research supports just this. Boredom is the spark that creates the flame. 

    To facilitate some boredom that leads to your mind seeking something that leads it to create and innovate perhaps we all should: 

    1. Don’t Look Down. Put a cease and desist order on your devices.  All of them. 
    2. Get away. Get somewhere you aren’t normally. See the novel. Take a road trip. 
    3. Look Up. Pay attention to your surroundings.  
    4. Capture. Have something that can capture your creativity once you get bored, like our kids “diaries” as the little one calls his. 
    5. Collaborate. Maybe you might be drawn to draw a little something out of the norm like my alligator. 

    Turns out boredom also may help get the crazies out.  It’s good for our mental health too.  Our kids were much less on edge once we swapped the devices for the space to create. 

    How comfortable are you with being bored? 

    More on this topic: 

    The Creative Benefits of Boredom from HBR

  • 6 Tips to Help You Unplug for Your Vacation

    6 Tips to Help You Unplug for Your Vacation

    With 4th of July being the unspoken week of summer vacations, it’s time to consider- does anyone every really truly go on vacation now days? By a true vacation I mean no work is done. None. No emails, no voicemails, no finishing up a project, starting a project or even thinking (and therefore procrastinating) on a project.

    In a world of constant connectedness, I’d venture to guess most people don’t actually unplug completely from their work. According this article, more than half of Americans plan to work while on vacation.

    But if you are headed on vacation or on vacation now (wait, does reading this count post as “working”?) here are some tips for unplugging while on there:

    1. Get your stuff done before you leave. Practice productivity before going which will eliminate the need to work while away.
    2. Schedule time when you get back to catch-up. Block your calendar for a day or two after you return with no meetings or scheduled activities to eliminate the pressure of having to get through 987 emails when you return with no time to do it. Post-vacation laundry can be a beast. Don’t forget to schedule time to catch up on the household items that need to be attended to as well after returning from vacation.
    3. Eliminate the temptation to check in with work. Don’t take your computer with you, go where there is no internet connection (is there such a place now?) and if you have a phone dedicated just to work, leave it at home.
    4. Set clear expectations with colleagues/clients before departing.  Tell them how long you’ll be away and establish that you will not be checking in via email, phone or text.  Ask that they respect your vacation time and reciprocate by respecting theirs. Set up automated out of the office responses with a date of when you will be able to get back in touch. Date it at least one day after you return.
    5. Take for pleasure reading with you and schedule for pleasure activities.   Take that novel you’ve been dying to read (or movie you’ve been waiting to watch) or that cooking magazine you’ve been trying to look at for the past three months and haven’t ever gotten to. Book the massage you’ve been wanting.  By taking time for pleasure reading and scheduling for pleasure activities, you’ll eliminate the desire to turn to business reading and/or checking emails.  You simply won’t have the time or desire to do it when you are enjoying something else.
    6. Realize that vacations are more often than not a time connect and build relationships with those closest to you. Most of us don’t take our vacations solo. If you are venturing out on a vacation this week, more than likely family member(s) or close friend(s) will be with you. Vacations are a time to rejuvenate as individuals, but also a time to rejuvenate the relationships that mean the most to us but may have been neglected somewhat by competing work demands.  You’re on vacation, so don’t let work get in the way of relationships (you shouldn’t ever let this happen, but that that’s a topic for another day). Don’t let your spouse or your kids define the time away by the number of hours mom or dad spent checking email.

     

    How are you unplugging on your vacation? Tell us how you do it and we’ll reward you with a $50 Starbucks gift card to help you unplug (or replug) more!  We’ll pick a winner on Tuesday, July 8th. 

    Some of the ways I’ll be unplugging while taking a little 4th of July sabbatical:

    unplug picture

  • Space to Focus

    Space to Focus

     

     

    It has been a busy month. We call it Maycember, busy like December but without the gifts. Focusing during a busy month or busy season can be tricky. Not only is May a busy work month, wrapping up one big project to begin the next, it is also a busy season for me personally. My daughter’s high school graduation is tonight and focusing is something I’m struggling with right now. Juggling so much makes it difficult to focus. However, this isn’t my first rodeo with busy seasons. Working moms do this time and again. We are fortunate at HPC to always have the flexibility to incorporate space to focus when we need to. Here are a few ways we do that:

    1. For the most part, we set our schedules. We plan work when we feel we are most productive (early morning for me).
    2. Whenever possible, I intentionally incorporate downtime every week. I typically don’t schedule appointments on Friday and instead, I work most Sunday afternoons to prepare for the week ahead.
    3. I work wherever I feel most productive. I have a home office, but I prefer my screened in back porch on most days or sometimes a local coffee shop. 

    Just last week, our team attended a conference at the beach. We all incorporated work in between conference sessions. The beach is always a great place to focus. Emily and I walked on the beach a couple of mornings; we talked about work, family and busy seasons. 

    Do you have space to focus? If not, find a way! Here a couple of tips:

    1. Make an outline of your schedule the week before. Find space to focus. Do you have an extra hour in the morning, at lunch or after work to take a walk or enjoy quiet time in one of your favorite spots?
    2. Identify a “focus” partner who will hold you accountable for finding space to focus. It is always easier to stick to a habit if someone is counting on you to do it.

    Check out The Point Blog to read more about our series on “space.”