Horizon Point Consulting

Category: Human Resources

We know HR. Read our Human Resources blog archives for stories and best practices from our work with real clients and personal experiences in the world of HR.

Make Your (HR) List and Check It Twice
The end of the year is usually the busiest, with holiday planning, trying to finish up projects, and of course the dreaded year-end tasks that haunt us each year. Santa isn’t the only one making a list! Here’s a quick HR and Compliance checklist to help you make sure your organization is on the Nice List this holiday season.

8 HR and Compliance Reminders
1. Open Enrollment: For many organizations, it’s open enrollment time on top of everything else on your year-end plate! Make sure employees complete required paperwork in time for you to get those new deductions entered in the system before the first payroll in 2025.
2. W-2s: As we prepare for year-end taxes and sending out the much anticipated W-2s to employees early next year, now is a great time to remind employees to update their address. And if you have email addresses for employees who terminated during the year, you might want to send them a reminder too as often times they forget to update new addresses with previous employers.
3. Affordable Care Act: If your organization hit the 50 Full-Time Equivalent mark this year, verify if you are required to report ACA by filing a 1094-C and providing employees with a 1095-C. If so, start preparing now.
4. Rate Changes: If you’re making pay rate changes for the new year, make sure you give payroll plenty of time to get the changes entered in the system. And remember, NO FLSA rate increase for 2025 is required!
5. Flexible Spending Accounts: If you offer an FSA, remind employees that it’s use it or lose it. Make sure your enrolled employees know important FSA dates, including the last date to incur expenses, the last day to submit expenses, and if there is any grace period offered.
6. Paid Leave: If your PTO doesn’t roll over or has a roll over limit, run an audit report and notify any employees at risk of losing leave. And help them determine a plan to use it or request an exception to the rollover policy if they have a valid reason for not being able to take leave during the year.
7. Update your compliance posters: Stroll to your employee break room and take a gander at your compliance posters. Do they need to be updated? If so, now is a great time to order new posters.
8. Prepare for reporting: If your organization is required to submit OSHA reporting, start prepping now. Make sure you have copies of all Worker’s Compensation claims and that your log is up to date.
While an HR and Compliance checklist may seem daunting, and there are probably a long list of other tasks on your individual to do list, above all else, enjoy this holiday season.

If you are looking for HR and Workforce Development help on a budget, we have two eCourses that might be the perfect gift to give yourself this year:

Back to Basics: Human Resources

Original price was: $99.00.Current price is: $89.00.

This self-paced, eLearning course covers basic human resource legislation including Title VII and Discrimination, Harassment, Fair Labor Standards, Family and Medical Leave Act, and Right to Work vs. At-Will Employment. See full course details!
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Alabama Workforce Challenges and Solutions

$199.00

We are experiencing unique workforce challenges in Alabama, and solutions seem out of reach. As educators, employers, and community leaders, we can move the needle forward and create workplaces that put People First. This is a self-directed eLearning course, eligible for 15.0 hours of continuing education credit for credential holders with Center for Credentialing & Education (CCE) and/or National Career Development Association (NCDA) and may also qualify for CE credit for other credentials.
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December 3, 2024
My Six-Week Soul Sabbath

When you think of a sabbatical from work, what comes to mind? I took a few minutes to write the first words that came to my mind. They were: breather, time off, soul rest, work-life balance and creative restoration. As the newest member of the Horizon Point team, I was not as familiar with the term sabbatical like the rest of the ladies.

Rumor has it that in 2021 everyone was on Mary Ila’s back porch in a Monthly Mingle meeting, distracted, busy and burned out. A couple of our team members had been to the hospital with chest pains, and it was tangible how deeply everyone needed a “soul sabbath”. The next item on the agenda was sabbaticals for everyone. That meant 6 weeks of paid time off for mental, physical and spiritual restoration. The idea was that when everyone was full, they would be able to dedicate their best selves to the mission. Thus, the Horizon Point sabbatical was born.

This year, for our second quarterly planning meeting, “Sabbaticals” was on the agenda. Apparently, everyone on the team had been busy juggling too many balls and the subject was brought up before we even got to it. Not being familiar with the art of sabbaticals, I had loads of questions. “So, we get paid for 6 weeks? You don’t check your emails? What about Insighlty-the CRM we use for our tasks? Are you sure?” Everyone on the team assured me that it was a wonderful experience and that it would be well worth it. So, I blocked off November 1-December 16th and as if I could read my own fortune, forecasted the most timely sabbatical I didn’t even know that I needed.

You see, 8 weeks ago, I found out that I am expecting my second child. My husband and I had prayed for this baby, but I knew before trying that historically, pregnancy has not always been the easiest experience for me. Add in coming off anti depressants in July and the beginning of the perfect hormonal storm was brewed. Things that normally are a challenge or are exciting for me have invoked fear, and I could feel deep inside that I needed to be still. The next quote is from Mary Ila’s blog, The Surgeon General’s Warning and Professional Development.

A week or so after the conversation with the pregnancy announcement, we have our monthly one-on-one. We talk through a lot of client work and potential work. It is kind of hectic. We have to call another team member in at one point to talk through an execution plan for a new client.

And as we usually do in one-on-ones, we spend some time talking about her professional development within the context of her needs and the company’s needs.

I can tell she is concerned about taking on too much during this season of her life where a new child will enter and in her current state where she just doesn’t feel good and she never knows when that may or may not hit. Thus are the joys of growing a human being inside you.

I think out loud and I can tell my thinking out loud may be overwhelming her. I even sometimes overwhelm myself with it.

So, I stop. I ask her to think about one thing she wants to grow in professionally. Just one. I can tell she doesn’t want to stall her learning and growth, and she says as much, but she also wants some grace as she navigates what looks like a very different season coming up for her.

I don’t want her to stop learning and growing. I want her to continue to grow in her confidence and skills where she can continue to add value to the organization. But I know she won’t do either of these things if she is overwhelmed.

I don’t think Mary Ila knew the impact that reading that in black and white had on me. During that meeting we discussed juggling too many balls but also the fact that there are bouncy balls and there are glass balls. Bouncy balls like professional development will do that just-bounce, but the glass balls like mental health are a little less resilient. So on my six week “Soul Sabbath” I plan to rest. Not to lay down (although that may be on the agenda too) but to rest my mind. To be still and to know. After all, God’s track record in my life is GOOD.

If you are interested in learning more about how to create organizations where people thrive, please visit our Illuminate website at: https://horizonpointconsulting.com/illuminate/

October 29, 2024
Identifying the Stages of Workplace Violence

I was recently asked to speak at the Alabama SHRM Employment Law & Compliance Conference on the topic of violence in the workplace. A 2022 joint study by the Department of Justice Statistics, Bureau of Labor Statistics, and OSHA showed that while occurrences of workplace decreased 58% between 1994 and 2014, it is once again on the rise. And data published in February 2024 by Valentis, shows that 68% of workers feel unsafe at work. So what can employers do to ensure the safety of their people?

First, it’s important to understand what workplace violence looks like. It’s much more than assaulting a co-worker or walking into a workplace with a firearm in hand. Research shows that there are five stages of violence in the workplace.

Stage 1 – Anxiety: The employee shows signs of distress or agitation. This may be fidgeting, drumming their fingers, bouncing their knees, or even sweating.

Stage 2 – Argumentative/Defensive: The employee becomes verbally hostile. This may include raising their voice, arguing with others or becoming defensive when addressed. It may include interrupting others and not allowing them to speak.

Stage 3-4 – Verbally/Physically Threatening: In stages 3-4 the employee may begin with verbal threats. These may be very direct or veiled statements. From this the employee may move to physical threats, such as threatening physical harm or using physical movements as a form of intimidation (such as getting up into another employee’s face).

Stage 5 – Assaultive: The employee physically touches another person with the intent to harm. Or the employee physically destroys company property (I once had an employee assault an MRI machine!).

So how can employers use this information to protect against workplace violence?

Safety starts at the top. Ensure your leaders are trained on what to look for and how to address behavior at each stage. And make sure that they are trained on safety plans, such as what to do if an assailant enters the building or an employee becomes physically aggressive. And then make sure that information is shared with all staff at least annually. Take reported concerns seriously and investigate them promptly. Too often employees see a failure to act on concerns from leadership and this leads to employees opting not to report concerns.

How are you ensuring that your leaders and staff are trained to identify workplace violence risks and what to do if they witness concerning behavior?

October 22, 2024
What To Know About Shopping For an HRM

What To Know About Shopping For an HRM

Over the past few years Horizon Point has helped multiple clients vet and implement a Human Resources Management System. Each client had very different wants and needs, and each implementation was unique. So what do companies need to know about vetting an HRM?

1) Understand what an HRM can offer your organization. Not every HRM system is created equally. Some systems are all-or-nothing, meaning that you cannot customize the functions you want or need, you pay for full functionality whether you use it all or not. Many vendors offer systems that are modular, meaning that you can pick and choose which functions you want built into your system and you pay based on the modules you select. HRMs have some or all of the functions below:

a. Data storage
b. Payroll
c. Timekeeping
d. Benefits administration
e. Applicant Tracking
f. Onboarding and offboarding
g. Performance Management
h. Compensation
i. Training
j. Asset Management
k. Employee Self-Service

2) Understand what you need from an HRM. Just because an HRM offers a vast array of functions doesn’t mean that your organization needs them all. Many organizations already have systems in place to manage some functions, such as payroll, timekeeping, or applicant tracking. In order to determine if these functions should be moved to a new system, you have to consider factors such as cost to convert the processes over, if the data can be imported from the old system to the new or will it have to be manually entered, or if the new HRM can work with the current systems you have in place.

3) Don’t just consider what your organization needs now, but what it may need in the future. Do the systems you’re considering not only meet your organization’s needs today, but will they grow with your organization and still be the right system for you in five or even ten years? Some systems are great for small businesses but as companies grow the system can no longer meet their needs and they find themselves needing to go through the vetting and implementation process all over again in just a few years. Some systems are great for large companies, but the expansive functionality is not needed for small businesses and the cost is too high. Be sure to consider if a month-to-month payment plan or a long-term contract is right for your organization as well.

4) What does implementation look like? As I mentioned above, I have implemented multiple systems for clients, and each vendor manages implementation differently. Generally, your company is assigned to a dedicated implementation specialist who walks you through the process of collecting and importing data. Depending on the system selected and the functions being implemented, the process can be fairly easy and take a few weeks, or can be extremely complicated and take a few months to fully set up and roll out.

When vetting and implementing an HRM, it’s critical to understand the needs of your organization and what a system can offer you. That includes not only functionality, but growth capabilities, cost, implementation complexity, and the return on investment.

To learn more about HRM vetting, read our blog post Selecting an HRIS that’s Right for You. If you’re interested in how Horizon Point can help you vet an HRM, ATS, you can read more about how We Help You Hire Right.

August 28, 2024
AI Isn’t Replacing Jobs, Rather, It’s Writing Them

This week we continue our exploration of AI. I must admit, I’ve been hesitant to give AI a chance. Given the ethical and legal concerns with its use and my own personal worries about whether it can perform for my needs, I saw no reason to engage with it. These past few weeks however, I’ve been testing its applications within the work place for HR-related tasks.

Recently, I’ve been working on a compensation project that involved pulling market data, and reviewing job descriptions. I felt it would be a good opportunity to test AI and its research and writing capabilities. In recent months, ChatGPT, a Large Language Model AI developed by OpenAI, has undergone several updates providing it with new capabilities outside of just writing. One such new feature includes doing internet research, but how accurate is it?

To test this, I enlisted my tech-savvy kids to ask ChatGPT for market data at the 25^th Percentile in Huntsville, AL for a Market Assistant. Below I’ve attached screenshots of their results.

When asking the same question, they both get slightly different answers. And when double checking their results, it seems that ChatGPT provided inaccurate information. Visiting the link it provided, it tells us that the range for the position as a whole is actually $46,530 to $58,286. See here for yourself: https://www.salary.com/research/salary/listing/administrative-assistant-salary/huntsville-al

Comparing the ChatGPT results to CompAnalyst (Salary.com’s paid wage database) I found that the average salary for an Administrative Assistant for the 25^th percentile in Huntsville is about $35,000, which aligns with the result one of my kids got, however, it doesn’t align with the source provided, so we’re unsure where this information is coming from. The results my other son got, $39,502 aligns with the median rate provided on CompAnalyst, which was $39,900.

Next, I decided to see how well ChatGPT wrote job descriptions. So, I asked ChatGPT to write a job description for an entry level GIS Analyst. The results were actually pretty decent. The job description had a well written summary of the role, accurately outlined key responsibilities, and specific qualifications including the requirement to know specific GIS software including ArcGIS and QGIS. ChatGPT also included the benefits offered by the employer and outlined the application process. My favorite part though is that ChatGPT even included an EEO statement. What it lacked was information on the physical requirements of the job and the work environment, so I decided to test it out on a job that requires more physical ability – a police officer. But once again, ChatGPT didn’t include any information on the physical requirements or work environment of the role.

These were just two simple tests of ChatGPT and how it could benefit HR professionals. Having given it a try, I do believe that AI can be beneficial to HR and help create a starting point for many HR tasks. However, the key takeaway for me is that AI is a starting point, it’s a tool to help aide you but you still have to do work – research the data you obtain through AI, review that document you have AI create for you for accuracy, compliance, and best practices, and remember that you are still responsible for the liability that using AI can create.

July 16, 2024