Horizon Point Consulting

Category: Talent Management and Development

We provide full service talent management and talent development consulting services. Read our blogs in this category for stories and best practices from real clients and real research.

6 Ways to Design Your Performance Management System Around Company Values
“….In other words, only 10 percent of organizations have be goals (what Andy Stanley means by a set of values that guide our decisions) effectively integrated in their daily practices. Mind you, many organizations write about their mission, vision and values in their annual report, but that’s only lip service unless those be goals are integrated into their recruiting, training, evaluating and promoting. How can an organization claim that its be goals are important when none of its leaders’ performance evaluations or pay is based on adhering to those values.”

I was recently in a meeting talking about performance management systems, when a colleague told our mutual client that the company she saw do this best was one of her former employers. She said all people related practices and decisions were designed around the company’s core values.

She said, it was hard trying to explain to the unemployment office that someone was terminated for “a core values violation”, but they did it every single time because a core values violation was the only reason anyone was ever fired.

Yet as the quote above states, very few people design their performance management system and practices around values, even when we find that doing things this way, well, adds tremendous bottom line value (pun intended):

“The surprising thing is that it has been proven that companies with be goals (values) do better financially over time. If you don’t believe me, read Built to Last by Jim Collins, in which he demonstrates empirically that companies with an unchanging set of core values and behaviors (be goals)- while still being open to changes in their day-to day practices (do goals)- outperform those that don’t have this attribute.”

So how do you integrate values into performance management?

6 Ways to Design Your Performance Management System Around Values

First, clearly define your set of values and the competences/behaviors that demonstrate living these values. You can use a case study approach we described in an earlier blog post to design values and tie behaviors easily to them.

Your employee handbook should be designed around values. The values- be goals- should be stated first and examples of how to live the values should be given. Company policies should be linked back to values. It should be more focused on we do this here or we behave this way here, instead of a running list of what not to do.

Take the handbook case further by designing videos that illustrate actual employees living the company values. You can embed these videos into your handbook and/or use them on the first day of onboarding to facilitate a discussion about company values.

If you have a formal performance appraisal system, the dimensions should be your values. Use a three-point scale – meets, does not meet, exceeds – and again give behavioral based examples or anchors to show what it would mean to meet, exceed or not meet expectations.

Design your rewards and recognition system around company values. One of our former clients does this through an annual all company values awards ceremony where peers nominate people for values awards. At the event the winners are announced and given a gift that directly relates to the value the person demonstrates. They become the values champion for that year and help others grow in living the company value they demonstrate so well.Another client does this through quarterly values awards that are also peer nominated. The company owner presents the winners with the award by giving them personalized gifts based on the winners “favorite things” that have been gathered when they are hired.
If you have another system- whether it is formal or informal, integrated through tech system or not- make sure it is structured around values.

If you think you need to fire someone or put them on a plan for performance improvement, consider how their poor performance relates to a violation of your core values. When you talk with them about performance improvement or termination, describe the reason for doing so in terms of the value(s) that have been violated. Designing any PIP forms or tools you may have around values can help facilitate this.

If it is hard to do any of these things around values, you most likely don’t have a comprehensive set of values in place and you may need to reconsider what is lacking as it relates to things that warrant rewards for great performance and the opposite for poor performance.

How do your company values help you be successful?

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May 22, 2018
How to Move Your Goods to Greats
Our previous post, “Leaders, Focus on Moving Your Middle – Play Offense, Not Defense”, emphasized the importance of focusing on moving your middle majority to high performers.

But how do you do that? How do you get your good players, or your B players, to become A players?

They all can’t be converted, but those who have usually have a leader that:

1. Sets high expectations. This comes in the form of setting challenging goals and holding people accountable to them.

2. After high expectations are set, the leader then provides Assurance and Confidence. This involves saying things like, “I know we’ve set challenging goals, but I know you are capable of achieving what we’ve set out to do. This is why I’ve given you responsibility to do this.”

3. Finally, Direction and Support is provided. This involves:
- Being approachable and available when needed.
- Providing stretch assignments to help the individual grow.
- Creating exposure to risks and failure. As a leader, you should expect failure and help people be comfortable with it coming. This could include asking people when you meet with them regularly about how they failed during the week. This shows you expect it and you want to know what was learned from it.
When a leader can successfully set high expectations, provide assurance and confidence as well as direction and support, it leads to increased self-awareness for an individual.

This then allows for authenticity to be shaped through hard work, determination and challenging assignments.

Finally, and most importantly, you’ve then done what leadership is all about. You’ve modeled how leaders create more leaders – completing the full circle of equipping someone else to move others (not just themselves) from good to great.

How do you grow people to become star performers?
April 24, 2018
How to Know When to Fire the Prima Donna

How do you know when to fire the prima donna? You know one when you see one. Before you can define exactly what a prima donna is, you can name one. In the flesh. And they have most likely made your work life hell at some point or another.

Prima Donna – noun: “a vain or undisciplined person who finds it difficult to work under direction or as a part of a team.”
Merriam-Webster

What do you do when faced with one? Or, how do you get leadership to realize there is one in your midst?

For a variety of positive reasons that have nothing to do with prima donnas, I love 360° assessment and feedback tools. If you need to spot and prove you’ve got one in your midst, a good 360° and a person’s response to their 360° feedback will help you nail one. (Any type of formal or informal feedback mechanism can work, but a 360° gives you quantifiable data.)

Here’s what you do and the signs you look for along the way:

1 Give a 360° assessment and/or encourage leadership/HR to administer them. Make sure it includes a self-assessment and a 360° (peers, subordinates, boss) view. If you need some ideas on good ones, email me. You can also read our case study for Total Employee Engagement with a client that used 360s successfully.

2. Look at the results of how the person rates himself or herself compared to the aggregate of the way others rate them.

Sign one: Prima donnas have an inflated view of themselves. In other words, a prima donna will rate themselves as higher than their raters on almost all if not all dimensions of the assessment.

3. Look at the results of the aggregate average of the way others rated them compared to the sample/norm average.

Sign two: Prima donnas have lower aggregate ratings from their peers than the sample average. In other words, prima donna’s raters rate them an average of 2.6, let’s say on a dimension and the sample norm is 3.5 (on a five point scale). You see this across most if not all dimensions of the assessment.

4. Have a feedback session with the potential prima donna to explain and discuss the results. Up until the feedback point, you really don’t know if you have a prima donna based on sign 1 and 2. You may just have someone who is incompetent either in skill or will. But you have real trouble when….

Sign three: A prima donna doesn’t own their results.

Sign four: A prima donna places blame on everyone except themselves for the less than stellar results. It could be another person, a group of people, the organization, or heck, they could blame it on the weather, but they take ZERO ownership.

The Coup de Gras: A Prima Donna (or maybe we’ve crossed over into clinical narcissism by this point) expresses a level of PRIDE in their results. You may hear something like “Well this shows why I’ve been successful.” Or “This is what I’ve had to do to be successful.”

Once you get to Sign Three, you know you don’t have any choice but to fire the person. Because when behavior isn’t owned, you can’t do anything about it. The person has declared they are uncoachable. Sign Four and the Coup De Gras are just icing on the cake.

The prima donna will continue to reek their toxic nature to the organization and continue to be proud about it because you did nothing about it, even with the quantitative feedback on it.

Furthermore, those who rated them will also be punished because you did nothing with their feedback. You may even be showing them that to be successful, the prima donna is in fact right. It does take behavior like theirs to be successful. That’s when you know you’ve lost the game – empowering toxic behavior.

Do you have prima donnas in your midst? What do you do to diagnosis and deal with the challenges they bring?

March 27, 2018
Make It Effective… Improve Communication Within Your Organization!
Think about your family, organizations you volunteer with, the company you work for. How would you rate communication in each of these groups? Do the members of each of these groups communicate effectively with each other, or is something lacking?

We learn to communicate from a very early age, learning to listen and speak as an infant and later on learning to read and write. However, even though we learn to communicate very early in our lives, many people have difficulty communicating effectively.

As an HR professional, one of the complaints I hear most often from employees and leadership within organizations is that there is a lack of effective communication. This lack of communication in the workplace often leads to added stress and tension among employees, loss of productivity, a decrease in employee morale, and turnover.
- Businesses with effective communication are 50% more likely to have lower employee turnover. (ClearCompany)
- 33% of employees said a lack of open, honest communication has the most negative impact on employee morale (HerdWisdom)
- Miscommunication costs even smaller companies of 100 employees an average of $420,000 annually. (Top Ten Email Blunders that Cost Companies Money, Deborah Hamilton)
So how can you improve communication within your organization?
1. Keep employees informed. Make sure employees know what is going on in the organization. If your company just made a major policy change or won a new client contract, make sure your employees know. Send out a communication to all employees, have managers announce it during team meetings, or post it in the employee break room.
2. Provide training to your leadership. Good communication starts from the top. If your leaders aren’t effective communicators, that will trickle down to the rest of your employees. Make sure leaders have the training and tools needed to communicate effectively.
3. Listen to and address employee concerns. If employees come to you with concerns about communication, take those concerns seriously and address them. Whether the concern is regarding a single employee or a department, determine how you as a leader can help improve communications.
4. Remember, it’s not always what you say but how you say it. Communication involves a lot more than just what you say. Body language and tone play an important part as well. So be sure you’re conveying the message you intend to convey through your body language and tone.
5. Use the appropriate method of communication. Make sure you’re using the appropriate method of communication to get your message across. Is the message best communicated via email, phone, or in person? This may vary depending on what message your conveying as well as who your audience is.
For information on Communication Training, as well as other training topics we offer, click here.
March 13, 2018
Want Real Teamwork? Start With Vulnerability!
I was sitting in a multi-day training with a group of executive leaders. I had yet to put my finger on what was missing with this team, when a question was asked that made me realize, these people don’t know each other. Through this question, it became apparent that they aren’t “allowed” to put their guard down and be real. They don’t feel like they have permission to be vulnerable.

Some of these people had been working together for ten plus years and were hard pressed to name any of their colleagues hobbies much less their co-workers spouse and/or kids’ names.

And they were passing this mindset down the chain and throughout the company. The uber-professional guard they had up was creating issues with trust, teamwork, and ultimately business results.

To be an authentic leader requires a certain level of vulnerability. As Criss Jami said, “To share your weakness is to make yourself vulnerable; to make yourself vulnerable is to show your strength.”

It’s hard, though, to just come flat out and ask, “tell me how you are weak” especially with people in leadership roles. If you have a team lacking in vulnerability with each other, here are three suggestions (starting from easiest to most difficult to facilitate) to get people talking in a way that exposes vulnerability and allows strength to rise out of weakness:
1. Ask the group to answer a pre-prepared list of questions about themselves. Then have the group simply share their responses. These questions can be anything from, “Do you have pets? What kind and what are their names?” to “Where did you grow up?” to more probing and thought provoking questions like “What is the best advice you have ever received?” to “What do you want your legacy to be?”
2. Simply ask the group to share their response to what has been their greatest success in life so far and what has been their greatest failure. I would also suggest you ask for the greatest professional and personal success and failure so that people don’t limit their responses to only work related answers that the team may already know.
3. Ask the group to share their story. To do this, ask them to share the 5-7 defining moments of their life that have shaped who they are.
As Brene Brown said, “Owning our story can be hard but not nearly as difficult as spending our lives running from it. Embracing our vulnerabilities is risky but not nearly as dangerous as giving up on love and belonging and joy—the experiences that make us the most vulnerable. Only when we are brave enough to explore the darkness will we discover the infinite power of our light.”

How do you help people step into the light by way of darkness?

Shine today.

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