Horizon Point Consulting

Category: Diversity Equity and Inclusion

We equip leaders to become workplace innovators and champions for diversity, equity, and inclusion through training and HR services. Read these blogs for stories and best practices from our clients and our own experiences.

  • How HR Can Actually Use AI

    How HR Can Actually Use AI

    As we wrap up our series on Artificial Intelligence, we’ve learned that AI isn’t as scary as some people make it out to be and that we can use it in a variety of ways- but with some caution- in order to impact our workplaces in a positive manner. 

    We’ve tried to emphasize that AI is best to leverage when: 
    You do the task a lot, 
    It is a manual process, 
    It is prone to human error, therefore:
    It’s time consuming. 
    So if you have the data sources you need and the technology to do it,
    Let AI help. 
    And go do something more value added with the time you save.

    As I’ve wrapped up my personal deep dive into AI for HR, I’ve found our friend Ben Eubank’s book Artificial Intelligence for HR to be a useful tool in framing the technologies that can impact HR by functional area.  Here, I’ll summarize some practical uses by functional areas based on Ben’s insights as well as some of my own.  I’ll also recommend some tools I have seen in action. 

    Workforce Management (Time & Attendance) 

    • Clocking in and out with facial recognition
    • New companies are capturing the market of the uberfication of staffing with AI tools to provide labor on demand to fill gaps in staffing.  Check out Onin Flex as an example. 

    Payroll & Benefits

    • Automating many of the payroll processes and checking for errors that many companies still do manually.  
    • Analyzing pay data for pay parity issues
    • Offering on demand pay. Check out Immediate as an example. 
    • Voice activated and/or chatbot technology to respond to benefit inquiry questions or how employees can perform certain tasks on his/her own. 

    Recruiting/Talent Acquisition

    • Screening resumes by keyword search (you’ve probably been doing this for quite some time) 
    • Take it a step further, once you have your technology query candidates by your filters, have the technology reach out to them to schedule the first step in the selection process
    • Use tools to rediscover applicants and match old candidates for other jobs
    • Use tools to rank candidates and let it learn from your rankings to screen candidates (caution: if you put bias in, you will get bias out)
    • Check out LinkedIn Recruiter that has a variety of features to help identify candidates based on a variety of criteria.  One criteria that I find most interesting (and Ben points this out in his book) is Candidate Receptivity. In other words, how likely will a potential candidate be interested in your opening and company? 
    • Use some pretty cool assessment tools.  One company I’ve been following since 2018 when I met them at the HR Tech conference is Pymetrics.  They are worth checking out.

    Learning and Development and Talent Development and Management

    • There isn’t a day that goes by that I don’t hear about the “skills gap”.  It’s a macro issue and an issue at every company with internal talent.  There are tools on the market now that help you understand your internal talent’s skills and then help you hire internally or place people on projects based on skills analysis (Remember, tools like this are only as good as the data you put in them.  If skills aren’t in the database or aren’t accurate, it won’t work.)   A quick google search will give you a list of software tools in this space. 
    • Tools to recommend learning content for users at the individual level and at the organizational level.  Think of your Amazon Recommendation list for learning content. Take a look at page 153 of Ben’s book to understand how this works.
    • Giving leaders tools for coaching based on performance data and feedback so learning content is customized by user.  Voice technology tools that can listen and help coach a manager through specific issues. 
    • Insights to help you better understand correlation and causation between a number of dimensions and employee performance and engagement.  Features can include what if analysis (What if employee engagement rose by X percentage points, how much would turnover decrease?) to sentiment analysis (taking a large amount of qualitative employee survey data, summarizing it and making recommendations for action). 

    Diversity, Equity, Inclusion and Belonging  

    • Identifying biased communication in email, Slack, etc. and in job postings.  Check out Textio as another company I’ve been following since 2018 in this space. Their technology helps with bias and receptivity in job postings and they also have a product for writing better performance feedback.
    • Blind screening tools for recruiting, removing information that would indicate dimensions in which bias may occur. 

    Of course, this isn’t an exhaustive list of things AI is doing in HR, but it is a start. If you are thinking about vetting technology vendors, this may be a good list to begin with by walking through these items and asking, can your technology do this? 

    If it is a comprehensive list HRM system and it can’t do most of these things, or provide API technology to connect to tools that can, you may need to vet other vendors. 

    What functional area in HR are you most interested in leveraging AI technology? 

  • Open the Door and Expose Toxic Workplace Cultures

    Open the Door and Expose Toxic Workplace Cultures

    Last week I had the absolute pleasure of attending NASHRM’S 2024 Spring Workshop supporting my team member Lorrie Coffey. She gave an energizing presentation on Handling Toxicity in the Workplace, complete with getting knocked upside the head with a Horizon Point lightbulb stress ball. So, what does a toxic workplace look like? Let’s open the door and expose toxic workplace cultures.

    Lorrie started off by giving the definition of toxic and said that it’s an extremely harsh, malicious or harmful quality. She went on to give examples from social media of people talking about their current workplaces. One employee said, “I’ve literally been berated and to a point, what I could consider verbal abuse” another described their situation by saying that their anxiety was through the roof. So, what creates a toxic environment and causes people to leave?

    According to Career Plug, the percentage of employees in 2022 that have experienced a toxic workplace by age group are: 88% (18-34 year olds), 90% (35-44 year olds), and 79% (45 + years old). Notice the fact that 45 and up didn’t have as much experience with a toxic culture or did they? Lorrie pointed out that it could be that most CEO’s are in that age range, and who wants to report that they are experiencing a toxic environment when they are the one in charge?

    There are tell-tale signs of a toxic culture including increased negativity, turnover, dysfunction, stress, gossip, and competitiveness. On the other hand, there is a decrease in morale, productivity, attendance, trust, health, and feedback. Who then creates this toxicity?

    Why should leadership care? Big picture, it impacts the bottom line. During the middle of the presentation one of the participants asked, but what if the toxic person is a leader? If it the toxic person in question is a leader, you have tools to use:

    • Set boundaries
    • Constructively confront them
    • Keep emotions in check
    • Document, document, document
    • Recommend external leadership training/executive coaching 
    • Terminate (them or you)

    How do you improve a toxic culture? Maslow’s Hierarchy of Needs is what Lorrie recommends.

    • Work-life balance
    • Teamwork & Communication
    • Work on psychological safety
    • Feedback & recognition
    • Respect
    • Fairness & consistency
    • Growth opportunities
    • Leadership & staff training

    Check out Lorrie’s presentation in full on our What’s Up page.

  • Alabama’s Best Kept Secret

    Alabama’s Best Kept Secret

    This week we have a very special guest blogger, Cassie Shropshire, with the Alabama Department of Rehabilitation Services (ADRS)!

    This year made the 33rd anniversary of The Americans with Disabilities Act (ADA). The act is a federal civil rights law that prohibits discrimination against people with disabilities in everyday life activities. The ADA guarantees that people with disabilities have the same opportunities as everyone else to enjoy employment opportunities, purchase goods and services, and participate in state and local government programs. Just four years after the ADA was signed into law, the Alabama Legislature created a state agency that would be committed to serve Alabamians with disabilities throughout their lifespan. That state agency is known as the Alabama Department of Rehabilitation Services (ADRS). ADRS has a “continuum of care approach, meaning that there is help at every stage of a person’s life. Their mission is to enable children and adults with disabilities to achieve their maximum potential. 

    ADRS has four different programs to support their continuum of care approach with their Vocational Rehabilitation Service (VRS) program being its largest program. VRS provides specialized employment and education related services and training to youth and adults with disabilities, helping them attain their employment goals. These employment services and trainings are available throughout the entire state. Each year VRS helps thousands of individuals with disabilities across the state of Alabama with college sponsorship, training program, and obtain employment. This also includes insuring that these individuals receive employment and educational accommodations needed to guarantee success in the classroom and on the job. Not only does VRS provides services to individuals with disabilities, but the program has a special team of Business Relations Consultants that work directly with employers with recruitment, cost-saving incentives including tax credits, employment retention/disability, no-cost disability related trainings, technical assistance, and help with accommodations and accessibility guidance on the Americans with disabilities Act and other legislation.

    I know you’re thinking WOW, what an amazing agency! These programs sound great!  Why haven’t I heard about this organization before? I always tell people that we are the best kept secret in the state of Alabama and that our services are underutilized. I have worked with ADRS for 9 ½ years, currently working as a Business Relations Consultant. I will admit that being in this role has been one of the most fulfilling, yet challenging roles that I’ve ever been in. I’ve been able to see so many people have access to employment and accommodations, but I’ve also experienced closed minds and doors to potential job candidates because they weren’t considered ideal. However, as a Business Relations Consultant, our team works daily to show how hiring people with disabilities is the best choice a business can make.  My favorite success story that I like to share with people when they ask me about some of the harder cases I’ve worked, is the story of a brilliant autistic young man who was told he would never work because he was nonverbal. After working to determine his needs and partnering with a company that was open to hiring people with disabilities despite their challenges, that young man is now gainfully employed fulltime with benefits. I’ve been afforded the opportunity to train businesses on disability etiquette, hiring dos and don’ts for people with disabilities, and the current hot topic of how to hire and support Neurodiversity in the workplace. Thankfully in the Huntsville area and more areas across the state, we are beginning to see a shift in thinking and more people with disabilities are going to work.

    Are you a business wanting to hire more people with disabilities, or make your workplace more diverse, equitable, and inclusive? Then you should tap into the no cost resources available to you through the Alabama Department of Rehabilitation Services. We are eager to partner with you and fulfill your labor needs. 

    Cassie Shropshire, MS, CRC, LPC
    Business Relations Consultant
    Alabama Department of Rehabilitation Services
    cassie.shropshire@rehab.alabama.gov

  • Re-thinking Pre-Employment Screenings

    Re-thinking Pre-Employment Screenings

    I recently attended the first Reentry Leader Conference held in Birmingham along with Mary Ila and Emily. It was a great opportunity to hear from leaders around the state on what employers can do to help those who are justice involved become gainfully employed. As part of the conference, we heard success stories from employers who had programs to employ those coming out of the system.

    As employers struggle to find talent due to the extremely low unemployment rate, as Governor Ivey stated last week, we need to move to focus attention on the labor participation rate and getting people into the workforce who currently are not. Those who are justice involved make up a large percentage of those individuals.

    So I challenge organizations to rethink their use of background checks. I have worked with many clients who don’t fully know why they use background checks and worse yet, don’t have a definitive answer as to what disqualifies a candidate. So how can your organization rethink this and become a second chance employer?

    1. Ask yourself why you use background checks. The first question I ask clients is WHY. Why do they use background checks in their pre-hire process. Is there a business need to conduct background checks, are they in an industry where hiring someone with a criminal history could put clients at risk (i.e. healthcare), is it due to contract requirements or security clearances, or is there some other business reason that justifies the need.
    2. If you need to run background checks, what disqualifies a candidate? The first part of this question is how long should your lookback be? This will be dependent on why you need to run background checks, but you need to establish a reasonable lookback period based on those business needs. The second part of this is creating a list of what types of offenses will disqualify a candidate and what’s the justification for adding that offense to the list. For example, any type of violent offense may be justifiable, but past drug offenses may not be.
    3. Consider what positions you run background checks on. Keep in mind that if you need to run background checks for a justifiable business need, you do not have to run them on all new hires. You can run them only on positions that meet that justifiable business need as long as you are able to justify that decision and that you are consistent in running them regardless of the candidate.
    4. Reevaluate. Reevaluate your process every three to five years or as your business needs change.

    I also challenge you to use the steps outlined above to rethink your drug testing policy. If you currently run drug tests pre-employment, ask yourself what the business justification is for that, as well as if you still include marijuana in the results. I have worked with many clients over the last few years who have rethought their need to run pre-employment drug tests. If you are in a safety sensitive industry, you should still be conducting pre-employment drug screens. But if you’re not in a safety sensitive industry, ask yourself why you need to run them, why you care if employees are engaging in drug use on their own time as long as they are not coming to work under the influence.

    How many candidates could you have hired in the last year if your background and drug testing policies were adjusted to reflect your true business needs?

  • Second Chances

    Second Chances

    Who among us has not needed a second chance in life? Have you been extended that grace? In my life I have been given chance after chance and have needed that opportunity to fail and to learn from those failures. When prisoners are released they are told that they cannot carry a fire arm and will not be eligible to vote but most times are not warned of the invisible barriers that exist in finding a job, housing or transportation. For example, you are good enough to buy a car but you cannot sell cars for a career. You must obtain housing but most will not rent to you due to your criminal record. 

    On June 29th Lorrie, Mary Ila and I attended the first Reentry Leader Conference in Birmingham at the Hyatt Regency Wynfrey. As a subject that is near and dear to my heart, I was excited to hear about ways to help employers afford people a second chance. We have so much untapped talent and potential in Alabama and in the world. Studies show that 77% of our population is justice involved, that’s 32% more than the percentage of people who have college degrees. Depending on state, there are between 2-4 open jobs for every one person available to take that job in the industrial sector. Connecting those jobs to reentrants is critical. Of the 9.7 million reentry each year, only 8% can find employment.

    This is where Reentrycenters.com comes in. They equip participants with must haves such as affordable housing, food, transportation to appointments and counseling and most importantly good jobs. They even offer a free mobile bank for reentrants. Local Auto plants like Mercedes near the Reentry centers employ these workers. 

    During the 2nd chance employer Leader Session, Donny Jones from West Alabama Works shared about Building Hope West Alabama. Their passion is to “provide hope, help, and opportunity to people that are justice involved.” This program “connects justice-inolved individuals with meaningful jobs, as well as the job skills and educational credentials they need for long-term success.” Schnellke is one of the employers hiring people who are justice involved. They believe that everyone deserves a second chance.

    Chief Justice Sue Bell Cobb was the keynote speaker. She became judge at 25 and now runs RedemptionEarned.org. It is an effort to help worthy incarcerated adults to become productive citizens. Alabama has one of the highest percentages of the aging population incarcerated. Out of the 4002 total parole hearings in 2022 only 409 were granted parole.Their mission is “to identify, assist, and represent worthy individuals who have spent decades behind bars, demonstrated they are transformed, and earned parole or work release.”

    At Horizon Point we have a people first mindset. We believe that people are a company and community’s greatest asset. As one of the ladies speaking put it, which one of us has not made a mistake that needed forgiveness? How can your organization help to give “people” an opportunity after they have been held accountable for their actions? Afterall, don’t we all need a second chance?

    Need inspiration? Read more from The Point Blog here: