Category: Skills Improvement

We all need a little personal development mixed in with our professional and career development. Read blogs in this category for personal skills improvement.

  • Four Simple Steps to Improve Your Business Writing

    Four Simple Steps to Improve Your Business Writing

    I often work with clients who aim to improve communication within their organizations. Many of them naturally focus their concerns on the verbal communication issues within their company but fail to evaluate the impact that their written communication may have. 

    Here are four simple steps to help improve your written communication: 

    1. Consider your audience. When preparing to draft written communication, whether it’s an email, marketing materials, or a business report, consider your audience. How you address a customer may be very different from how you would address an employee. How you present information on your company’s fourth-quarter earnings and goals for the next quarter will be very different when addressing top leadership versus addressing an all-staff meeting. 
    2. Plan out what you want and need to say. What is the purpose of your written communication? Think about what you need to say before you actually start writing. What are your key points and how can you best address those points? If you’re writing a report or preparing a presentation, create an outline of key points and the order in which you want to address them. 
    3. Write and review. Write with purpose and don’t rush through it. And review what you’ve written as you go, and often. Does what you’ve written get the right point across and does it flow well? As I’m writing this now, I’ve already gone back and re-read it four times from the start. After I wrote #1 and #2, I re-read them two or three times and made adjustments. 
    4. Have someone proofread it. While I’m not suggesting you have someone proof every email you send, if you’re drafting longer documents such as reports or proposals, or materials that will go out to the public such as marketing materials or articles, have a second set of eyes look it over. They may just find some minor typos or grammar adjustments, or they may provide feedback on how to improve certain sections or points. When I finish writing this article, one of my colleagues will proof it before we post it.  

    Evaluation is also key to improving your written communication skills. As you implement the four steps above to help improve your written communication, consider ways to measure your success. This may include having employees fill out a brief survey after a staff meeting, evaluating sales after a new marketing campaign, or tracking the number of proposals submitted and how many contracts were won or the feedback that was returned. 

    What is one way that you can evaluate the success of your written communication? 

  • 4 Exercises to Enhance Your Diversity, Equity, and Inclusion Efforts

    4 Exercises to Enhance Your Diversity, Equity, and Inclusion Efforts

    I sat down to watch The Social Dilemma with my husband this past weekend. OH.MY. Netflix describes the show as a “documentary-drama hybrid [that] explores the dangerous human impact of social networking, with tech experts sounding the alarm on their own creations.” 

    Besides the realization that our every move and word, maybe even our every thought at some point, is being tracked by our smartphones and computers for the purpose of benefiting a profit machine, I was most fascinated by the premise that social media is one of the key factors polarizing us as a people and growing divides in our world.  Basically, social media and search engines perpetuate our divisiveness by the stuff it “feeds” us. 

    How do we combat these engines? How do we overcome the us versus them in so many aspects of our lives? 

    We’ve always focused on intentional leadership and team development at Horizon Point, but the last year has brought about a hyper-focus on making explicit how it ties to Diversity, Equity, and Inclusion in the workplace.  How do we overcome the us versus them mentality in the workplace has been a question we are continually asking ourselves and seeking to help our clients tackle. 

    Much of what is out there now focuses on training interventions that educate people on conscious and unconscious bias, seeking to build self-awareness and change behaviors. 

    But as a recent Forbes article focused specifically on racism articulates, the head and the heart have to be engaged before the hands- or behavior- can follow.  And a key piece of this is self-awareness but it is also other awareness.  We are polarized because we don’t actually know people.  The Forbes article articulates this so well: 

    I’m constantly surprised to learn that people who work closely together and literally log thousands of hours side by side in the workplace don’t really know each other. Until we close the distance, our relationships remain superficial and transactional. In that closeness—in living, working, eating, and breathing together—regard and affection don’t automatically result unless we deliberately connect and mutually invest in our relationships.

    So what do we do? 

    Using an Encounter Group format (also referred to as t-groups), we can begin to engage people in talking to each other and listening to each other in a psychologically safe way in order to direct the head, heart, and eventually, the hands to embrace each other instead of despising each other despite all the things out there that seem to be programming us to tear each other apart.

    As the Neuroleadership Institute states in a blog post, we have to activate insights to change habits which is necessary for behavior change. “Insights are the breakthrough moments that change how people see the world, and our research shows they are highly motivating — when we have “Aha” moments, we really want to act on them.”

    We can do this through the encounter group format.

    Here are some ideas for exercises within an encounter group or similar group format that you as a leader can facilitate or hire an outside facilitator to conduct: 

    1. Sharing Story.  “To initiate connecting, model and assign your team members the task of sharing their stories with each other. Be the first mover by sharing appropriate background and experiences about yourself. After demonstrating your own vulnerability ask, ‘Would you tell me your story?’” states the  Forbes article.  

    We do this in a group format by giving participants a sheet of paper that has up to seven sections where they can write up to seven experiences that have shaped their life and who they are. We ask them to share stories that are not just work-related and that incorporate not only adult but also childhood experiences.  We give them time to reflect on this and then they come back together and verbally share their stories with the group.

    When done right, people share openly and you can usually hear a pin drop in the room while one person shares the experiences that shaped them.  I’ve never seen people listen as intently to others as when we’ve done this exercise with some groups.  It is also amazing to see how many shared experiences happen amongst the group between people that on the surface seem to share none. There are also many “aha” moments that happen where people say, “Oh, now I understand why you behave that way!” and come to appreciate that behavior that they may have once resented. 

    2. Reading Story.  Assign readings that emphasize the stories of individuals in marginalized groups and have your group discuss them. Our previous blog post can help you with some memoirs to start. 

    3. Living Story.  Get the group to engage with a marginalized group for at least a day-long project. I’ve seen some of these projects last up to a year.  For some thoughts on how business leaders can and should do this, check out this post here.

    4. Critiquing the Story.  Put major news network names (CNN, Fox, NBC, etc.) up separately as labels on the wall.  Get participants to stand/sit by the network they watch the most. Then get them to critique their own source of information with the group they are sitting with.  What leanings and biases do the networks have? Then, what might the impact on their personal conscious or unconscious thoughts and therefore decisions and behaviors be based on due to their news source(s)?  

    You can also do this for social media channels and consider how actually showing The Social Dilemma to the group might enhance the session discussion and opportunities for insights to take place. 

    When we engage in these types of activities, we get to know people. We build relationships.  And when we know people it makes it much harder to hate them, or people that are “like” them.  

    As Abraham Lincoln said, “I don’t like that man. I must get to know him better.” 

    What do you think is creating the polarization in our country and what can you do as a leader to impact DE&I efforts for your organization? 

  • Will your Current Resume Bypass an Applicant Tracking System?

    Will your Current Resume Bypass an Applicant Tracking System?

    Will your Current Resume Bypass an Applicant Tracking System?

    As most of you know, I am a Certified Professional Resume Writer. I do my best to stay abreast of current trends in resume writing. I recently viewed a webinar regarding developing a resume for today’s market. One hot topic discussed was Applicant Tracking Systems. Did you know 90% of resumes are going through some type of online Applicant Tracking System? Will your resume make it through an ATS?

    Here are 3 Tips to Develop an Applicant Tracking System friendly resume: 

    1. Use Key Words (include a Summary or Skills Section) – Check out JobScan.co; it’s a great tool!
    2. Use Simple Formatting (avoid columns and text boxes).
    3. Use common names for the headings (Professional Experience, Education, Skills, etc.).

    Resume Writing Academy offers free resources on their website! Check out this site for more tips on current resume trends.

    If you are a career development professional, check out our continuing education courses! We have a resume writing basics course beginning in early 2021. Here is a link to register: https://horizonpointconsulting.com/continued-education/.

    Check back often as we continue to post more course offerings.

  • 3 Things Business Leaders Can (and Should) Do to Help Marginalized People

    3 Things Business Leaders Can (and Should) Do to Help Marginalized People

    This year, I have the opportunity to take part in Leadership Greater Hunstville. This program focuses on educating and equipping business leaders to also be community leaders through intense exposure to all facets of the community.

     “Human Services Day” took place this week.  It focuses on understanding the needs of the community and the not-for-profits that help meet these needs, many of which focus on helping marginalized people. The day began with a poverty simulation (CAPS), and we spent most of the afternoon hearing from a variety of not-for-profit entities in the community.  One of the not-for-profit leaders participating said that there are estimated to be between 1600-2000 not-for-profit organizations serving the community in just Madison County which currently has a population of around 375,000 people. 

    I was shocked by this number. I was also shocked at how little was said about business leaders/employers doing what employers should do best- employing people- to combat the systematic issues in the community that many of the not-for-profits we heard from sought to address.  It seemed like that focus was on the business community giving the nonprofits money and possibly volunteer hours.  What about providing meaningful employment and living wages? 

    I think business leaders can make one of the biggest impacts on marginalized individuals by focusing on employment and employability.  This should create a sustainable and far-reaching impact.  

    Here are three things to consider in doing so as seen through quotes of leaders that have spoken to us throughout the Leadership Huntsville experience: 

    1. “Get in the arena.” First, hire people on the margins. Whether it be someone with a physical or mental disability, someone with a criminal record, the single mom that has been living in generational poverty, or the veteran, etc. make an active effort to connect with these individuals and meet them where they are to offer employment. 
    2. “Breaking down barriers is the role of a leader”.  There are multiple barriers that prohibit marginalized people from getting employment and sustaining it.  The poverty simulation we participated in placed a large emphasis on the barriers of transportation and childcare.  My role in the poverty simulation was that of a 20-year-old mother of a one-year-old trying to go to college and work part-time.  Due to the fact that childcare for a week cost more than I could make part-time in a week, I was “forced” to leave my one-year-old with my nine-year-old brother in order to go to work and not have to pay for childcare.  In a world where I actually have a one-year-old son and nine-year-old son, I would never leave my nine-year-old to have to keep my one-year-old while I worked, but I don’t have to worry about earning enough money to feed them both.  What would you do? As business leaders, we need to think long and hard about how we can address these barriers and examine what role providing living wages plays in this. 
    3. “Think to ask. You need to know the story to lead.” Breaking down these barriers requires a knowledge of the barriers and understanding that, yes, sometimes poor choices have created those barriers, but also many barriers go well beyond issues of choice and behavior.  Provide compassion and empathy to those you employ and seek to employ by asking what challenges they face and why. Then help connect and provide resources to address the issues.   Sometimes the help to address the issues is simply an understanding of the issue.  I’d encourage all business leaders to find a way to connect with someone who is a part of the marginalized population and spend regular (weekly) time with them one-on-one.  You’ll learn a lot and grow a lot as a leader. 

    As the founder of Manna House told us to kick off the day, “God didn’t ask me to quit this to do that,” speaking of her experience to continue to work full-time as a government contractor and open Manna House to help address food vulnerability in the community.   Her story was impactful.  My hope is business leaders realize they don’t have to quit their day job to impact the most pressing issues in our community.  In fact, their day job is probably the best way to address them through an effort to hire and retain people on the margins, providing meaningful work and living wages.   I would dare to say we’d need a lot fewer non-profits and a lot less government programs if we all did this. 

     

    How are you making an impact through your business leadership? 

  • Interview Prep for Today’s Job Market

    Interview Prep for Today’s Job Market

    I’ve received several requests over the past few months in regard to preparing for an interview. Interviewing can be tricky. It varies from job to job and from employer to employer. Throw in a pandemic with virtual interviews and it gets even trickier!

    Just last week, I received a text from a wonderful client who was unsure of how well she did in a recent interview. She (jokingly) asked, “is there a class for interview anxiety?” If you don’t get anxious during an interview, please share your secret with the rest of us! On a side note, I’m sure she did amazing!

    Also last week, a colleague shared a few fabulous resources that are great for interview prep. One of the resources was specifically about what to do during the interview. Here are my favorite takeaways:

    • Ask the Right Questions: Come with prepared questions and ask questions during the interview. Ask informed, open-ended questions to show your interest in the company and position. (examples include: What is your vision for this department? What challenges do you expect in the next six months?) On a side note, don’t ask the wrong questions (avoid questions about vacation time, benefits, or salary).
    • Sell Your Skills: Match your skills to the skills sought by the company. You can usually determine this from the job posting’s “required and preferred skills” section. Share a concise description of your experience that matches the company’s needs.
    • Keep Responses to the Point: Be a good listener. Stay on track and be direct with your responses. Keep your answers to a two-minute maximum. To prepare/practice, try the S.T.A.R. prep tool. Check out The STAR Method: The Secret to Acing Your Next Job Interview to find out how to use the S.T.A.R method.

    If you are preparing for a virtual interview, check out 20 Video Interview Tips to Help You Dazzle the Hiring Manager and Get the Job.

    Stay tuned, maybe we will offer an interview class soon!